Whether you’re a business owner or a solopreneur, you know the importance of productivity. But did you know that it also depends on your workspace? Your workspace needs to be worker-friendly to bring out the best in your workforce, and there’s no alternative to it.
But how do you create a positive and productive workforce? Below, we have discussed a few ways to create one. Take a look.
Creating Separate Zones for Functions
An open workspace might sound enticing, but it can be a mistake, especially if you work with large teams. Cramming all departments together can create too many distractions. Meetings need private communication and are better done in separate spaces. You’ll lose concentration if you hold a meeting amid a bustling office.
Similarly, offices have spaces for unwinding or taking meals. They need a separate space to relax and have a few peaceful moments alone, and can’t achieve this if they’re in the middle of a busy workspace. Thus, creating separate workspaces for each function ensures the highest productivity and maximizes output.
Create A Clean and Hygienic Workspace
Believe it or not, cleanliness affects productivity just as much. Employees perform better when their workplace is clean and clutter-free. If you’re worried about having a full-time cleaner for your workspace, you’d be relieved to learn that there are professional and convenient cleaning services out there that provide cleaning and janitorial services to make your job easier.
“For most businesses, appeal and aesthetics are extremely important. Not only does a company have to look distinguished, but it must also look impeccably clean. However, it is crucial that this is done consistently and with unfailing efficiency. Uniform results are often quite daunting if a company has to rely on limited manpower,” says a representative of Compass Cleaning Solutions, a Phoenix-based commercial cleaning service. So, instead of wasting time cleaning your office, call a local cleaning service, describe your requirements, and watch them perform the magic: all within your specified budget!
A clean workspace boosts productivity and helps employees focus more on work and less on cleaning. For best results, schedule at least one deep cleaning every two months and watch your productivity skyrocket.
Arranging Ergonomic Office Furniture
If you or your employees sit at desks for many hours, you understand the importance of comfortable furniture. We need them to avoid irritating backaches and stiff necks. Moreover, sitting in a bad posture for hours can lead to chronic conditions. This is where ergonomic furniture can be a lifesaver. Ergonomic chairs and adjustable desks help you retain the correct posture and reduce strain on the neck, back, and shoulders. They also boost comfort and increase productivity.
Arranging Proper Lighting and Ventilation for Comfort
Lighting and ventilation might not be at the top of your priorities, but they are equally important. Working in low or insufficient lighting can strain the eyes. Continuous strain can lead to chronic eye problems. Not to mention, working in low light can cause severe discomfort and affect productivity. Similarly, lack of proper ventilation can block natural airflow and lead to various health problems as well as discomfort. Poor ventilation also poses a risk of infection. Don’t create a workspace without proper ventilation. It should have enough windows and ample sunlight. Add artificial lighting that supports eyesight and not just aesthetics. It should be brighter than the computer screens. Having proper lighting and ventilation will add to your comfort and boost your productivity.
Creating A Wellness Zone for Breaks
Employees walking out of the office to take a break every few hours can hamper their productivity, and many employers don’t like it, either. Taking multiple breaks outside the workspace can divert their attention and reduce productivity. You can avoid this by creating a well-equipped wellness space separate from the main workspace within the office for your employees. It should contain amenities such as snacks, drinks, and comfortable seating. The atmosphere should be relaxing, and your employees should be able to unwind and have fun. This can help them prevent burnout and boost their productivity.
Decluttering Digital Spaces
Much like the physical environment, your office’s digital space needs to be clutter-free for the employees to stay productive. Technological advancements have blessed us with cloud storage, where most of our work files reside. It’s just as important as your home or office storage. Sort the files for easier access. Create separate drives or spaces for each department to avoid file mix-ups, and label them according to projects, teams, or individuals responsible. Having clear labels will save time as employees won’t spend hours searching for the right files. Archive old documents and delete unnecessary ones to save cloud space.
Allowing Flexible Workstations
Sitting in the same space in the office and working long hours was the norm once, but things have changed in recent days. Employees are fighting boredom more than ever, and job satisfaction has become a crucial concern. Allowing your employees to change their workstations and not sit in the same space day after day can shake things up for them and give them a small boost of daily change. This way, they get to share their table or workspace with different peers every day and boost their productivity.
Office design and atmosphere heavily affect productivity. Even if you have a home office, you can upgrade it to boost your productivity. So, create a positive environment where your employees – or you – can feel at home while working. This not only boosts their productivity but also benefits the organization in the long run.
