Arranging live events is a big deal, requiring thorough preparation and many dedicated people involved. Many live events seem to have a light, relaxing atmosphere, don’t they?

However, fewer people know about the hard work and planning that go into it. Surprisingly, in most cases, this work is done by temporary workers, not regular staff. In this review, you will reveal more about the nuts and bolts of handling a good live event more effectively.

The Key to the Success of Any Live Event

The success of any live event is never limited to its thorough planning, which is very important, that’s for sure. However, any plan, even the most perfect, has to be implemented. In most cases, temporary workers do this, unless we speak about an entertainment agency.

There are many types of temporary workers involved in the process: sound techs, cleaners, security, artists, planners, etc. These may be self-employed freelancers, seasonal staff, and contractors. In any case, they should possess sufficient expertise to handle the assigned tasks. Failure to check this expertise in advance may lead to mistakes and put the entire event at risk. Unfortunately, the latter is common when event managers follow the DIY approach.

As a more viable, hassle-free alternative, many companies choose to involve professional organizations in the process. Such experts as Drake Australia allow their customers to relax and focus on overseeing the entire organization of live events, rather than spending time searching for the right people alone and teaching them. The latter approach may take ages. It also conceals the risk of hiring people who promise a lot but ultimately fail to deliver sufficient results.

Professional agencies mitigate risks for live events. They have an abundance of good professionals. Their skills are verified and backed by extensive experience in organizing a wide range of previous live events.

Since the COVID-19 pandemic ended, the number of live events has been steadily increasing. Thus, it can sometimes be difficult for many companies to find the right people on their own, since the most qualified workers may be already engaged in other events.

A reliable and experienced staffing partner can always manage the load more effectively and select workers with specialized expertise and skills to handle a live event smoothly. They can assemble the right team shortly and smoothly.

Why Work with Professional Staffing Partners?

The answer may be on the surface. A professional approach always makes a big difference. However, it is hard and dedicated work in any case. Its success always depends on many factors.

Ensuring a Perfect Match

Professionals have sufficient experience and skills to assess needs and assemble the exact team. They have a wide network of professionals. In this case, there is no room for intuition.

The scope of skills and expertise always determines the results temporary workers can offer to meet the company’s needs. Different events—concerts, conferences, festivals, and corporate events—require different staff involved in the process.

In addition, event managers often realize they need someone else during event preparation. The professional staffing partner can easily find extra people, even at short notice.

Organizing a live event is a huge and complicated process. When finding the right people, which is a crucial aspect, is assigned to professionals, this leaves substantial room to focus on the creative part of the events.

Wide Array of Professionals

Staffing partners have an extensive database of professionals in different areas, among others:

• event planners and coordinators;
• technical crew: sound engineers, lighting technicians, stagehands, etc.;
• hospitability and support team: caters, cleaners, ticketing, security staff, etc.;
• logistics: setup/teardown crews, drivers, etc.;
• performers: speakers, musicians, artists, etc.

Specialized staffing agencies may also advise on the specific categories of workers whose involvement may be desired. Some roles can’t be assigned to unqualified workers for practical reasons. Here is one example. While most event organizers have no doubts about whether they need sound engineers and lighting technicians, they may sometimes doubt whether they really need stagehands and catering.

However, it is essential to adopt a holistic approach to event organization to ensure it runs smoothly and at the highest level. Staffing agencies may help to assess and optimize the crew needed to keep its size optimal, neither too large nor too small.

Flexibility and Scalability

Professional staffing partners allow businesses to avoid permanent overhead. The companies may plan large events and need more qualified people as well. They may scale down afterward without bearing extra costs.

This flexibility allows companies to focus on the more creative aspects of their work rather than being overwhelmed by routine operational processes. Delegating an important part of the work to professionals significantly reduces any event-related stress, hustle, and bustle. That’s Drake’s role in supporting live events in most cases, by the way, across many sectors and venues. The company’s staffing solutions greatly bolster the overall organization and the likelihood of the event’s success, especially when a large-scale event is on the agenda.

Cost-Effectiveness

When you work with professional staffing partners, you don’t need to hire many people. You actually pay a single price for staffing services, while professionals negotiate rates with seasonal workers on their own.

This approach is not only hassle-free. It also helps to balance the costs. People are keener to negotiate higher rates when they deal with a company that tends to host a large event. When they are involved in the process through a professional staffing company, they are paid at a market rate, neither more nor less.

Under these terms, a company planning a large event avoids lengthy, overpriced negotiations with numerous professionals. Instead, it may enjoy balanced pricing and a skilled workforce that forms the backbone of the live event.

Bottom Line

The success of any event always depends on its main idea, script, and proper planning. However, there is one more, no less important aspect.

No show would happen if you fail to form a team of the right people who arrange it. Temporary but important workers always ensure the success of any show.

Searching for the right ones always takes time and is costly overall for all: event organizers, venue managers, and corporate clients. That’s why many companies prefer working with professional staffing partners as a more viable and cost-effective alternative.

Staffing partners have a large database of professionals with the skills and expertise required. They are committed to delivering a great experience, making the overall event preparation hassle-free. Working with a professional staffing partner is a choice that always makes a big difference!